Rubik Nearshore is committed to protecting the privacy and personal data of all individuals who interact with our website and services. This Privacy Policy outlines how we collect, use, store, and share personal information through our website, www.rubiknearshore.com, and through our recruitment and staffing operations.

Information We Collect

We may collect and process the following categories of personal information:

a) From Job Applicants and Candidates:

• Full name and contact details

• Country and date of birth

• Employment history and CV

• English language proficiency level

• Passport validity and visa documentation (if applicable)

• Any other information submitted during the recruitment process

b) From Business Contacts and Website Visitors:

• Name, company name, and role

• Email address and phone number

• Professional communication records

• Website usage data (via cookies or analytics tools)

Purpose of Data Collection

Rubik collects and uses personal data for the following purposes:

• To assess job applications and match candidates with client needs

• To support visa processing and embassy coordination

• To communicate with candidates and business contacts

• To maintain accurate internal records

• To improve the functionality and performance of our website

• To comply with legal, regulatory, and contractual obligations

Legal Basis for Processing

We process personal data under one or more of the following legal bases:

• Your consent (e.g., when submitting an application)

• Contractual necessity (e.g., fulfilling a recruitment agreement)

• Legitimate interest (e.g., improving our services or responding to inquiries)

Data Sharing

We may share personal information with trusted third parties under strict confidentiality and only when necessary, including:

• U.S. employer clients (upon candidate approval)

• Embassy or government authorities (for visa applications)

• Service providers who assist with recruitment, hosting, and communications

We do not sell or rent personal data under any circumstances.

Your Rights

You may have the right to:

• Request access to your personal data

• Correct or update inaccurate information

• Withdraw your consent at any time

• Request deletion of your data (where applicable)

• Object to processing under specific conditions

To exercise your rights, contact us at hello@rubiknearshore.com

Changes to This Policy

Rubik may update this Privacy Policy to reflect changes in legal requirements, company practices, or technology. Any updates will be posted on this page with the “Effective Date” clearly stated at the top. We encourage you to review this policy periodically. Continued use of our website or services after changes are posted constitutes acceptance of the updated terms.

Contact Us

For questions about this policy or your data, please contact us:

hello@rubiknearshore.com